Job Description

Job Description

Job Description

We are a fast-paced, growing heart and vascular clinic seeking a Medical Records Clerk. In this role, you will be responsible for managing and maintaining medical records, ensuring accuracy and confidentiality of all patient information. You will also be responsible for entering data into the medical records system, verifying the accuracy of information, and responding to requests for medical records. If you have strong organizational and interpersonal skills, enjoy working with computers, and have a strong attention to detail, this is the perfect opportunity for you.

Essential Functions

• Collect, organize, and maintain patient medical information, including histories, reports, and exam results.
• Manage chart completion and deficiency tracking.
• Provider Education is a plus.
• Compile, process, and maintain medical records in compliance with administrative, ethical, legal, and regulatory requirements.
• Prepare and submit data for insurance forms and reports.
• Ensure the security, confidentiality, and proper storage of all medical records.
• Enter and update patient data in the electronic medical records (EMR) system.
• Retrieve and deliver records for physicians, technicians, and authorized personnel.
• Process requests for medical records from patients, attorneys, and insurance companies.
• Scan, index, and file documents into appropriate systems.
• Answer inquiries and perform related clerical and administrative duties.
• Identify and resolve discrepancies in medical records.
• Communicate with patients and healthcare professionals to obtain missing or updated information.

Minimum Qualifications

• Education: Associate degree in HIT or Business Administration.
• Certification: Registered Health Information Technician (RHIT) required.
• Experience: 1–3 years in health information management/medical records or a related healthcare field.

Skills & Knowledge:

• Knowledge of medical terminology and basic medical coding.
• Proficiency with computers and EMR systems.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently, multitask, and manage time effectively.
• Strong commitment to maintaining confidentiality and accuracy.
• Ability to thrive in a fast-paced clinical environment.

Work Environment

This position is Monday– Friday from 8:00 am to 5:00 PM.

Physical Requirements

This position requires a full range of body motion. While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.

Equal Employment Opportunity Statement

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Salary and Benefits

Full-time, Non-Exempt position. Competitive compensation and benefits package to include 401K; a full suite of medical, dental, and ancillary benefits; paid time off, and much more.

The statements contained herein are intended to describe the general nature and level of work performed by the Medical Records Clerk, but are not a complete list of the responsibilities, duties, or skills required. Other duties may be assigned as business needs dictate. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

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